Skip to content Skip to main navigation Report an accessibility issue

Employment Opportunities

Pedestrian bridge

Current Openings

Advisor I

Regular Full-time, Market Range 07

The University of Tennessee Knoxville, College of Social Work (CSW) is looking for a vibrant, dynamic individual interested in working in a team environment dedicated to student success. As a member of the College of Social Work staff, the Advisor is responsible for providing academic support and advising to graduate social work students enrolled in our online Master Science in Social Work (MSSW) program. Advisors use online programs like Banner/MyUTK to assist students in developing plans of study and reviewing their progress. Areas of responsibility include supporting recruiting and admissions, providing academic advising, managing student records and tracking, providing support for students encountering academic challenges, and supporting enrollment management.

The University: The University of Tennessee, Knoxville, is the state’s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling 27,000 students, the campus is located within the foothills of the Great Smoky Mountains and beautiful East Tennessee. The CSW Nashville campus serves graduate social work students in the Nashville metro area and also serves as the home for faculty and staff supporting the online MSSW program. As a land-grant university guided by its new strategic plan, it is committed to excellence in teaching, research, scholarship, creative activity, outreach, and engagement. In all its activities, the university aims to advance the frontiers of human knowledge and enrich and elevate society. The university values seeking knowledge, leading with innovation and integrity, advancing diversity and inclusion, engaging locally and globally and embracing the responsible stewardship of resources.

The Position: The advisor provides comprehensive academic advising to online graduate MSSW students in the College of Social Work, assisting students with developing a course of study, managing any changes to their plans, and proceeding through to graduation. The advisor also mentors students on professionalism and social work values and ethics throughout their time in the program. Well versed in Graduate School and College policies, processes, and important dates, the advisor communicates these to students and faculty. When students encounter challenges, the Advisor will collaborate with student support services on campus and will coordinate academic committee meeting proceedings and keeps a record of all communication between program directors, students, faculty, and field, as applicable. The Advisor also works closely with the CSW recruiters and CSW Leadership, academic program directors, Student Services, Graduate Admissions to facilitate the recruitment and admission processes. The Advisor will also serve on campus, College, and University committees related to student success.


Minimum Requirements

EDUCATION: Applicant must hold a Master’s degree in Social Work from an accredited program.

Required Experience

  • Assess communication and marketing needs for the College of Social Work as well as plan, coordinate, and execute integrated marketing and communication strategies.
  • Work as part of a team to develop and implement creative solutions for College of Social Work marketing and communication needs and goals including:
    • Mediation skills and the capacity to engage others in a meaningful way
    • Excellent communication and writing skills
    • Strong organizational skills, the ability to handle simultaneous projects, and the ability to respond quickly and accurately to inquiries and requests
    • Commitment to the diversity and inclusion goals of the university
    • Computer literacy and strong skills with computer applications such as MS Office and Zoom
    • Willingness and capability to learn various database and student information programs to manage applicant and student files

Preferred Experience

  • Experience working with students in a college or university setting.
  • Experience working with banner/myutk.
  • Experience working with diverse student populations.

Work Schedule: This position may occasionally have weekend work hours and overnight travel.

Work Location: This position will provide guidance solely to the online graduate MSSW students therefore may be located at either the Knoxville or Nashville campus.

Application Process: Interested individuals should provide a cover letter addressing professional experience relevant to each required and preferred qualifications, a resume, and complete contact information for 3 professional references. Screening of applicants will begin immediately and will continue until the position has been filled.

Interested individuals should apply on the University’s Human Resources web site – specifically, on the position posting.

Financial Analyst

Regular Full-time, Market Range 12

The Financial Analyst provides analytical and accounting support for financial, budgeting, planning and reporting activities for the College of Social Work. The primary responsibilities of this position include budget development and implementation, continuous monitoring of actuals versus budget, variance analysis, running financial scenarios and gauging their impacts on college operations, standard periodic (monthly) managerial reporting, and ad hoc analysis and reporting. This position will report to the Director of Budget, Finance, and Operations and can be housed on the Knoxville or Nashville location. This position will work primarily with the new campus budget model (BAM) which will determine the future of the college resource management. This is an important role that has major implications on future funding, forecasting and resource management.

The ideal candidate will have a solid understanding of finance and financial analysis concepts, strong analytical and communication skills, will be detail-oriented, and able to prioritize and manage multiple tasks simultaneously.

General Description:

  • Provide financial analysis and support across a variety of areas potentially including revenue and expense budgeting, forecasting and analysis, and other ad hoc analysis projects Develop and maintain complex Excel financial spreadsheets and charts
  • Produce frequent financial and key performance indicator reports including variance analysis and trending reports
  • Support the month-end financial closing process by analyzing data and identifying errors and inconsistencies
  • Support the Director of Budget, Finance, and Operations with other duties and special projects as needed

Required Education, Skills, and Experience:

  • Bachelor’s degree in Accounting, Finance, Business or Analytics
  • 3 to 5 years of professional finance or accounting experience to include experience involving financial analysis, budgeting, and modeling
  • Possess exceptional computer and analytical skills with the ability to translate raw data into information and knowledge through the use of reports and graphical displays. Knowledge of data warehouse methodologies, data modeling, and analytics.
  • Analytical, accurate, detail-oriented, and a self-starter able to meet deadlines and work successfully in a fast-paced environment
  • Strong interpersonal and teamwork skills. Must possess organizational skills; strong oral and written communication skills with the ability to communicate effectively with internal and external management and college faculty and staff
  • Ability to manage projects and facilitate successful and timely completion; must be self-motivated and able to self-direct the work
  • Proficiency with advanced Microsoft Excel and PowerPoint is essential and absolutely required
  • Must be adaptable and able to quickly learn new software programs

Preferred Skills and Experience:

  • Experience in Higher Education; experience working with SAP; experience with fund accounting and non-profit or governmental reporting.

Application Process: Interested individuals should provide a cover letter addressing professional experience relevant to each required and preferred qualifications, a resume, and complete contact information for 3 professional references. Screening of applicants will begin immediately and will continue until the position has been filled.

Interested individuals should apply on the University’s Human Resources web site – specifically, on the position posting.

Assistant Director of Budget, Finance, and Operations (Social Work Research & Public Service) – Knoxville Campus

Regular Full-time, Market Range 12

Job Summary/Essential Job Functions

The Assistant Director of Budget, Finance, and Operations will assist the Director of the Social Work Office of Resarch & Public Service (SWORPS) and the Director of Budget, Finance, and Operations for the College of Social Work (CSW) in ensuring the achievement of all program budget goals. The position is responsible for managing the annual contracts that fund the office, as well as the human resources and business operations. Our current work includes a mix of funding from public agencies at the federal, state, and local levels; from departments and centers at the University of Tennessee; and from non-profit agencies and foundations. The position works closely with the leadership team, principal investigators, and program managers to draft proposal budgets and work plans, and ensure that resources are available to meet all project deliverables in a timely manner within budget constraints. The position monitors grant and contract timelines and ensures renewals are initiated and works with external fiscal offices to ensure contracts are in place before work begins. The position also oversees human resources functions. The position develops policies and tools to communicate and support operations. In addition, this position supervises the fiscal/business unit staff.

Duties and Responsibilities:

Financial Management

  • Work closely with the SWORPS Director, CSW Director of Budget, Finance, and Operations, and Business Manager to manage an approximately annual $6 M budget.
  • Function as liaison with the College of Social Work business office, ensuring that they have all documentation necessary to monitor the fiscal health of SWORPS.
  • Provide oversight and strategic direction for 25-30 programs/projects in collaboration with Principal Investigators and Program Managers.
  • Ensure all grants and contracts are aligned with partner agency needs and University, State, and Federal regulatory stipulations.
  • Oversee RIF fund management allocated by the CSW Dean, CSW Associate Dean for Research, and CSW Director of Budget, Finance, and Operations.

Pre-Award and Post-Award Responsibilities:

  • Assist staff with sponsored program documentation and budget development.
  • Acts as a resource for research-related issues related to the Uniform Guidance.
  • Communicates with staff on all issues related to sponsored program applications and awards.
  • Reviews and approves research-related invoices and charges.
  • Reviews proposal documents
  • Notice of grant award (if necessary)
  • Proposal budget (pre and post award)
  • Participate in proposal planning meetings and Principal Investigator (PI) and relevant participants
  • Oversees Financial Conflict of Interest compliance (routing employee and partner forms to ORE, etc.).
  • Final level of review/approval of: accurate, detailed proposal budgets for submission to OSP (final level of review of all proposed cost for allowability per funding announcement/program regulations).
  • Cultivate and maintain relationships with clients’ fiscal departments and University Office of Sponsored Projects and Accounting to navigate grants and contracts processes.
  • Provide oversight for award terms and conditions, budget negotiations, effort certification, and compliance with Uniform Guidance.
  • Communicate changes in scope or effort commitments to OSP.
  • Maintain master award file
  • Assist with required programmatic approvals and requests, e.g. no cost extensions, change in scope, new requests.
  • Assist with preparation and submission of programmatic reports.
  • Submit closeout report information as required in coordination with SPA.
  • Monitor personnel effort certification on restricted accounts.
  • Manage association of internal budget and award budget.
  • Final level of review and approval of internal requests to OSP for re-budgets per award and financial approvals.
  • Review/approve all expenditures

Administration and Human Resourc Responsibilities

  • Participate in an executive management team to spearhead office-wide and unit strategic planning efforts
  • Collaborate with the Director of SWORPS and Director of Budget, Finance, and Operations to problem-solve issues and respond to emergent issues that arise with sponsors, contracts, and staff
  • Maintain Standard Operating Procedures
  • Oversee office communications including publications and reporting to stakeholders
  • Oversee personnel recruitment, and hiring, training, per University policies
  • Assist with metrics and reports
  • Supervise Business Manager and Manage fiscal/business unit in coordination with the Director of Budget, Finance, and Operations.

Minimum Requirements

Education:Applicant must hold a Bachelor’s Degree, Master’s Degree preferred


Experience:

  • Prefer experience in human services/nonprofit organizations.
  • Prefer 8 or more years’ experience in budget management and contract negotiation.
  • Prefer familiarity with University policies and procedures .

Work Schedule: This position may occasionally have weekend work hours and overnight travel.


Application Process: Interested individuals should provide a cover letter addressing professional experience relevant to each required and preferred qualifications, a resume, and complete contact information for 3 professional references. Screening of applicants will begin immediately and will continue until the position has been filled.

Interested individuals should apply on the University’s Human Resources web site – specifically, on the position posting.

Administrative Associate III – Knoxville Campus

Regular Full-time, Market Range 06

This position exists to provide administrative support to the College of Social Work Associate Dean of Academic Affairs (ADAA) and Associate Dean of Equity and Inclusion. This position is vital to supporting the college’s timetable, registration, academic reporting, faculty affairs for the College of Social Work, diversity and inclusion events, as well as managing the day-to-day activities related to the offices of the ADAA and ADEI. The person in this position interfaces with CSW administrators, faculty members, students and external constituents.

Duties and Responsibilities

  • Manages Associate Dean for Academic Affairs calendar; provide administrative support to the ADAA including: drafting memos, organizing and scheduling meetings, recording and distributing meeting agenda, handouts and minutes.
  • Manages the ADAA College email inbox and incoming inquiries.
  • Prioritizes, disseminates, and responds to incoming email, phone calls, and oral and written communication.
  • Manages Program Director meetings and attends the monthly meetings and collects minutes.
  • Provides administrative and logistical support (collecting data, preparing materials, taking minutes and maintaining files) for the CSW new faculty orientation.
  • Collects data and prepares materials for Academic Affairs related reporting, including but not limited to: course requests, course buyouts, accreditation, etc.
  • Serves as the CSW Elements coordinator, manages and oversees faculty compliance, track progress, and prepares reports, Adapt and modify standard procedures to meet the reporting needs of CSW requirements. Trains faculty on the use of Elements and trouble shoot any issues as they arise.
  • Communicates with internal individuals, organizations, senior leadership for the campus.
  • Communicates and collaborates with Provosts’ Office, Chancellor’s Office, Dean’s offices, College Executive team, Faculty and Staff.
  • Coordinates search and screen, accreditation processes, academic program review.
  • Disseminates information, materials, and meeting details to ADAA’s direct reports.
  • Manages meeting agendas and minutes for ADAA-led committees and meetings.
  • Enters all CSW courses into Banner including information on course capacity and the faculty member teaching the course.
  • Activates and deletes courses based on direction from the ADAA.
  • Works with the Registrar’s Office on room scheduling.
  • Ensure that timetables match the workload documents for accuracy.
  • Manages Associate Dean for Equity and Inclusion calendar; provide administrative support to the ADEI including: drafting memos, organizing and scheduling meetings, recording and distributing meeting agenda, handouts and minutes.
  • Manages the diversity and inclusion email inbox and incoming inquiries.
  • Prioritizes, disseminates, and responds to incoming email, phone calls, and oral and written communication.
  • Provides administrative and logistical support (event planning, preparing materials, taking minutes and maintaining files) for diversity and inclusion.

Minimum Requirements

Education: Applicant must hold a Bachelor’s Degree or the equivalent in education and experience combined or a minimum of nine years in experience without a degree.

Experience:

  • Minimum of 1-2 years recent experience in a professional office environment.
  • Prefer familiarity with University policies and procedures.
  • Prefer experience interacting with senior-level personnel in a business or academic environment planning and coordinating events. Familiarity with The University of Tennessee, its policies and procedures is desired.

Work Schedule: Monday-Friday

Application Process: Interested individuals should provide a cover letter addressing professional experience relevant to each required and preferred qualifications, a resume, and complete contact information for 3 professional references. Screening of applicants will begin immediately and will continue until the position has been filled.

Interested individuals should apply on the University’s Human Resources web site – specifically, on the position posting.

Administrative Associate I

Regular Full-time, Market Range 03

This position supports the full range of activities within the Center for Behavioral Health Research (CBHR). This position exists to assist the Coordinator II in all operations of the department related to administrative, HR, financial support, and will provide day to day support for the grants funded within the College of Social Work. Activities include IRIS entry of invoices, time entry, travel, contracts, payroll changes, deposits, effort, procurement card reconciliation, vendor creations, and assisting grant staff employees with scheduling and coordinating meetings and calendar, correspondence, travel arrangements, and other administrative duties. Creates and maintains relationships with other colleges and departments including the Office of Research and Sponsored Projects Accounting.

Duties and Responsibilities

Center for Behavioral Health (CBHR) Responsibilities

Assisting Coordinator in all operations of the CBHR, primary responsibilities for IRIS entry (invoices, time entry, travel, some contracts, payroll changes, etc…). This position works closely with the CBHR Coordinator II in managing relationships within the Center, College, University, professional organizations and funding agencies. Will also assist the CBHR Coordinator II in overseeing the budget set-up and monitoring of fund balances for various grants and projects ensuring proper g/l classification, resolving problems, and analyzing available budget. Reviews financial reports, prepares fund balance reports for CBHR and project initiators Monitors IRIS approvals such as grant and contract expenses, effort certification and employee procedures, and Center expenses. Typical responsibilities are detailed below:

  • Cash Deposits
  • Processing requests for petty cash reimbursements; preparing/validating invoices for payment/IRIS entry.
  • Transfer Vouchers
  • IRIS entry, and reimbursement in accordance with UT policy and established guidelines. Primary point of contact for department travelers for instruction on the travel process and procedures; primary for entering travel requests, prepayment of registrations, direct bill of airfare, travel expense reimbursements, guest traveler requests.
  • Payroll Entry (Bi-weekly and Monthly)
  • Additional Pay
  • Personnel Change/New Hire Paperwork (with the CBHR Coordinator II)
  • Vendor File Update
  • Contract initiation, entry in the Contract Management system
  • Ledger Reconciliation
  • Ordering supplies
  • In conjunction with the Coordinator assists with proposal preparations and grant tracking
  • Maintain status of up-to-date IRB approvals and gift card requests
  • Assist with preparation and submission of programmatic reports.
  • Submit closeout report information as required in coordination with SPA.
  • Monitor personnel effort certification on restricted accounts.
  • Manage association of internal budget and award budget.
  • Final level of review and approval of internal requests to OSP for re-budgets per award and financial approvals.
  • Review/approve all expenditures

Minimum Requirements

Education: Applicant must hold a high school diploma or GED. Bachelor’s degree preferred.

Experience: At least two years of experience in the administrative/accounting field.

Work Schedule: Monday-Friday

Work Location: This position can housed at either the Knoxville or Nashville campus.

Application Process: Interested individuals should provide a cover letter addressing professional experience relevant to each required and preferred qualifications, a resume, and complete contact information for 3 professional references. Screening of applicants will begin immediately and will continue until the position has been filled.

Interested individuals should apply on the University’s Human Resources web site – specifically, on the position posting.

Administrative Associate II

Regular Full-time, Market Range 04

The University of Tennessee Knoxville, College of Social Work is accepting applications for an Administrative Associate II. This position can be housed at the Nashville or Knoxville campuses. This position supports all the Nashville and Online Field faculty. It serves as program support to the College of Social Work Field Education (supports field faculty, faculty liaisons, and field adjuncts). This position coordinates and performs complex daily activities and operations between students, field instructors, field liaisons and the UTK CSW personnel as well as student organizations. The following functions that include, but are not limited to:

  • Provide administrative support to the Director and Assistant Director of Field Education.
  • Provide processing support to directors, field faculty, and field liaisons mileage reimbursement, conference registrations, and travel expenses.
  • Coordinates and assists the Director and Associate Director with field related events.
  • Manage the on-line software Field Database program.
  • Manage TCPS for the MSSW Nashville field and provide backup support to the MSSW Knoxville program and BSSW program.
  • Provide administrative support to CSW student organizations.

Minimum Requirements

Required Education: Applicant must hold a high school diploma.

Required Experience: Two to three years related experience in a professional office environment.

Required Qualifications:

  • Self-disciplined/motivated
  • Excellent communication, diplomacy and interpersonal skills
  • Ability to maintain confidentiality
  • Ability to prioritize work assignments and work independently, efficiently and effectively in a fast-paced environment
  • Interested individuals should apply on the University’s Human Resources web site – specifically, on the position posting.


General Inquiries

For general inquiries about employment opportunities at the University of Tennessee, Knoxville, contact the university’s human resource department at:
http://hr.utk.edu/recruitment/

For general inquiries about employment opportunities at the College of Social Work at the University of Tennessee, Knoxville, contact the Budget Director, Tiffany Harmon at:
tharmon2@utk.edu
(865) 974-3136


All qualified applicants will receive equal consideration for employment and admission without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, the University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the university. Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), the ADA (disability), the Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity, 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone 865-974-2498. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.